People Picker Control in InfoPath

Learn how to add a people picker or person/group picker control to an InfoPath, how to validate people selected from it, how to get data from it, and how to use it in SharePoint workflows.

The people picker or person/group picker control in InfoPath is a control you can use to select one or more users or groups from a SharePoint site.

Because you cannot add Action or Validation rules to a people picker control in InfoPath (InfoPath does not allow you to), you must typically find workarounds if you want to validate data from a people picker control or perform actions after data is entered into a person/group picker control on an InfoPath form.

A people picker control can be used in combination with SharePoint user profile information to do such things as retrieve email addresses of users, check manager information, or check or retrieve other user profile information such as department, telephone number, etc.

Below you will find links to InfoPath video tutorials and demo videos about working with a people picker control in InfoPath.

People Picker in Repeating Tables

Video Tutorial: Add people picker to repeating table in InfoPath 2010

Learn how you can add a person/group picker or people picker control to a repeating table control on an InfoPath 2010 form.

Video Tutorial: Count persons selected in a people picker in a repeating table

Learn how you can use the count() function to count the amount of people that were selected from a person / group picker control that is located in a repeating table control on an InfoPath form.

Video Tutorial: People picker data merging in InfoPath 2013

Learn how you can use a formula in InfoPath to merge or concatenate the information from one or more users that have been selected in one or more people pickers in a repeating table and display the information of all of the users in a text box.

Validate a People Picker Control

Add validation rules to a people picker in InfoPath 2013

This InfoPath video is a demonstration of how you can use a custom validation rule to prevent users from selecting more than 2 people from a people picker control on an InfoPath form.

People picker validation to exclude users in SharePoint

Watch this demo video of how you can use data validation on a person/group picker control on an InfoPath 2013 form to exclude SharePoint users who are from a specific department from being selected in the people picker control.

Get Information from a People Picker Control

Extract emails from people picker in InfoPath 2010

In this InfoPath demo video you will see how you can get email addresses from an InfoPath 2010 people picker control for a selected group of users.

Use a people picker with an email connection in InfoPath

Watch this demo video of how to retrieve email addresses from a people picker control for use in an email submit data connection to be able to send a simple email message through an InfoPath browser form in SharePoint 2013.

Submit InfoPath form and send SharePoint email with link

Watch this demo video of how you can submit an InfoPath form to a SharePoint form library, automatically generate a name for the form, and then send a link to the submitted form in an email via SharePoint 2013.

Basic SharePoint user profile info using a people picker

In this InfoPath video you'll see how you can use a simple technique to retrieve basic user profile information from SharePoint 2013 using a people picker control on an InfoPath form.

People Picker and SharePoint Workflows

Video Tutorial: SharePoint Designer workflow to lookup manager of manager for InfoPath people picker

Learn how you can create a SharePoint Designer 2010 workflow that can lookup the manager of the manager of a user that is entered into a people picker control on an InfoPath 2010 form.

SharePoint Designer workflow loop through people picker

Watch this demo video of how you can use a loop in a SharePoint Designer 2013 workflow to loop through account IDs from a people picker control on an InfoPath form and create list items corresponding to those people in a SharePoint list.

Update SharePoint tasks by looping through a repeating table on an InfoPath 2013 form

Watch this demo video of how you can use a SharePoint 2013 workflow to loop through items from a repeating table on an InfoPath 2013 form to update SharePoint tasks by reassigning them to a different user that has been selected through a people picker control on the InfoPath form.

 

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