Start version control on InfoPath forms submitted on SharePoint 2010

Learn how to enable versioning on a SharePoint form library and apply version control to InfoPath forms that are saved or submitted on SharePoint 2010.

Versioning is part of document management. With versioning you can apply incremental numbers to a document whenever that document is updated and saved, to that way keep track of the changes made to the document.

SharePoint 2010 offers versioning on SharePoint document libraries, which includes SharePoint form libraries. This means that you can apply version control on InfoPath forms that are saved or submitted to a SharePoint form library to keep track of changes made to the forms as well as whom those changes were made by.

When an InfoPath form is versioned, it gets a number assigned to it. A version number can consist of a major version only, such as for example 1, 2, 3, etc., or it can consist of a combination of a major and minor version such as for example 1.0, 1.1, 1.2, etc.

Once an InfoPath form becomes final or no changes are allowed to be made to it anymore, you should assign a major number such as 1.0 or 2.0 to it. Such major numbers can also be used to indicate milestones an InfoPath form or document goes through.

By default, versioning is turned off on SharePoint form libraries, but you can turn versioning on in SharePoint 2010 if you have Design permission on the SharePoint form library on which you want to enable versioning.

In the InfoPath video below, you will learn how to first enable versioning on a SharePoint form library, and then how version control works on InfoPath forms that are saved or submitted to that form library and when the InfoPath forms are updated.

In this InfoPath 2010 tutorial video, you learned...

  • How to turn on versioning or version control on a SharePoint form library.
  • How an InfoPath form gets document versions applied to it after adding and editing the form.

See more InfoPath 2010 tutorial videos »

 
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Copyright: This article may not be used on web sites (whether personal or otherwise), copied, disseminated, altered, printed, published, broadcasted, or reproduced in any way without an expressed written consent of S.Y.M. Wong-A-Ton. The techniques demonstrated in this article may be used within any Microsoft InfoPath project. This article is provided without any warranties. Copyright for this article is non-transferrable and remains with the author, S.Y.M. Wong-A-Ton.

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